At Vintage & Lace, we offer three unique Full Service Wedding options: Wedding Planning, Wedding Day Coordination and Wedding Design. Understanding that your needs may vary, these services can be mixed and matched as you would like. However, the best option is generally the combination of all three!
We also offer a customizable Glam-Elopement Service intended for events with under 25 guests and clients who prefer a more simplified reception. Additionally, we are pleased to also offer full Calligraphy Services as well as our own collection of boutique Décor Rentals.
Each of our wedding services are individually priced at a flat rate and there are no additional hidden charges along the way. We chose a flat rate structure rather than percentages or commissions as we prefer to work directly for you - not for other vendors - so we can focus on your desires and best interests.
Please read more about each service below. If you would like additional information on any of these services, we ask that you kindly fill out our Contact Form and we will be happy to discuss details with you!
Planning a wedding, especially a destination wedding, is challenging! Our Planning Service is designed to take the burden of the “business side” of planning a Hawaii wedding off of you and your family. We suggest and contact all the vendors for your event, create the perfect timeline, and much more!
Event Planning Includes:
+ A Comprehensive shared Electronic Planning Packet where we will keep all the planning details in one place. This will be updated regularly with details about what is happening behind the scenes in our planning progress.
+ A variety of Customizable Electronic Planning Tools and Guidelines designed to organize the song selections, wedding party details, menu, timeline, flower preferences, and more.
+ A Budget Guideline and Assistance managing your priorities
+ Personal Venue Site Visits and Layout Creation
+ Our Preferred List of the Best Vendors in Hawaii
+ Regular Scheduled Phone Consultations
+ Unlimited Email Correspondence
+ Sourcing, Booking, Negotiating and Coordinating with all the key Hawaii wedding vendors including venue, photographer, officiant, caterer, musician, etc.
+ And of course our wedding advice, expertise, and event knowledge all along the way!
Perhaps the most important investment you will make for your wedding is hiring a Day of Coordinator. Having us coordinate your wedding ensures that all the time, effort, and money you have invested in your event is well spent. As a Bride or Groom, it is hard to imagine all the many details that go into executing a perfect wedding day. Our wealth of experience coordinating hundreds of events ensures we think of it all - from setting aside a plate of appetizers for you while you are busy taking photos to making sure everyone is at their seats when their names are called for a toast!
+ Review of all vendor contracts and planning details 1 month prior to your wedding day
+ Creation of a Personalized and Detailed Timeline drawing on our experience for the best order of events
+ Contact with all vendors to confirm their delivery times, final payments, and day of details
+ Execution of the wedding rehearsal, going over all the little touches that make a huge difference such as the right way to hold your bouquet and how to get the best possible photos!
+ 10 hours of Onsite Coordination on the day of the wedding to oversee setup, breakdown and all the details in between such as managing the time schedule, aiding in the overall flow of events, and attending to the needs of the wedding party.
+ Access to our Essential Wedding Day Survival Kit filled with all the possible goodies needed to mitigate any potential crisis.
Your wedding style should appreciate the soulfulness and sincerity of the occasion and speak directly to who you are as a couple expressing and commemorating your story to your guests.
With our Signature Design Service, we execute all the creative elements and detailed touches that go into designing a wedding that is truly inspirational. We draw from our background in creative arts and international travel to give you the ultimate in one-of-a-kind wedding style.
From flowers to favors and props to attire, we carefully put together an artistic proposal reflective of you as a couple. We work with you to help you envision the details of your wedding and then, hire, purchase, or even custom make all the specialty items needed for your wedding day decor. We have a team of design vendors we frequently partner with including our own Master Carpenter and our own Calligrapher for custom projects.
+ Design Questionnaire and Initial Design Phone Consultation
+ First Draft of Design Vision Board including theme, colors, specialty equipment, linen selections, stationary, attire suggestions, and more
+ Review of the First Draft Proposal with you in a 2nd Phone Consultation
+ Final Design Vision Board and additional Phone Consultations as desired
+ Execution of the Board by hiring design only related vendors such as florist, linen rental company, lighting installation, stationary, calligrapher, favors, etc.
+ Access to our Petite Collection of Vintage & Lace Décor Rentals.
We believe every wedding, no matter how small, deserves to be treated as the special event it is. Thus, we created our GlamElopement Service. This is a hybrid of our Planning, Coordination and Design services tailored to fit the simplified needs of more intimate events without sacrificing the quality a wedding deserves. Rather than one-size-fits-all packages, we prefer to offer our clients a completely customizable package.
The foundation for our Glam-Elopement includes:
+ Suggestions for the Best, Most Private and Picturesque Hawaii Ceremony Locations
+ The Required Beach Wedding Permit and Insurance
+ Assistance obtaining your marriage license in Hawaii
+ Our Planning Guidance and Advice
+ A Wedding Day Timeline
+ Onsite Professional Wedding Coordination for your ceremony
+ Access to our V&L GlamElopement Design Collection
From here, you can add an officiant, photographer, floral decor, live music, hair and makeup styling, a gourmet picnic basket, a wedding cake, and more to create your very own luxury package.
*Must be under 25 guests.
Communication is very important to us. With any of our event planning services, a lead member of our team will manage your event personally and be your main point of contact throughout the entire process. You will also be given a shared tracking document where we will keep all the details of your event and store all the most important information regularly notating the latest updates in each vendor category. There is also no limit on communication. You can expect to receive regular emails from us with updates as we hear back from vendors. Additinally, you can reach out at any time with any questions you may have. We also prefer to schedule regular phone calls to stay on track. While you can call at anytime, scheduling regular check ins ensures you have our full personal attention when you do call. In between, you can always revisit your shared document to see what is happening behind the scenes!
Vintage & Lace is also happy to offer our own Professional Calligraphy and Digitized Calligraphy Services to anyone in need of calligraphy in Hawaii. Please inquire with any special commissioned projects needed and we would be happy to provide a quote.
+ Signs and Mirrors
+ Place Cards
+ Escort Cards and Displays
+ Favor Tags
With any of the Vintage & Lace Wedding Services, we go above and beyond to provide you with the highest level of service possible and we guarantee the quality of our work.
We have successfully executed hundreds of spectacular weddings here on the Islands in a wide variety of locations during our nearly 10 years of business in Hawaii.
We believe our diverse experience, creativity, and work ethic is unmatched as we have been in business, planning weddings in Hawaii much longer than many of our competitors.
We also did not learn in a restricted hotel setting, but through planning luxury events for high profile clients at a wide range of venues. From Forbes 100 Wealthiest Individuals members to actors and actresses, we have worked with some of the most demanding clientele and know how to handle nearly any planning scenario with grace, efficiency, and professionalism.
What truly sets us apart beyond our diverse and extensive experience: we always strive to bring a unique style and high level of creativity to each and every event we coordinate so you will always get a next level aesthetic.